In which situation should the supplier be contacted for cancel orders?

Contacting the supplier regarding cancel orders is most appropriate when the supplier accepts such cancellations. This indicates that there is a clear understanding and agreement in place that allows for the order to be voided without complications. Supplier acceptance ensures that the cancellation process is straightforward and maintains a good working relationship, as suppliers may have specific policies or conditions regarding their own order management.

In scenarios where a supplier does not accept cancellations or has strict cancellation policies, reaching out could lead to misunderstandings or complications. This approach fosters better communication and aligns with best practices in procurement, as it respects the supplier's operational policies and minimizes potential disputes over order statuses.

Other considerations, such as the value of the order or the timing of payment processing, may influence cancelation logistics but do not dictate the necessity of contacting the supplier to proceed with a cancellation. Only when there is clear acceptance for canceling orders from the supplier should one initiate that process.