What happens to a Purchase Requisition (PR) after approval?

When a Purchase Requisition (PR) is approved, it signifies that the necessary internal controls and authorization processes have been completed. At this point, the approved PR is not just a static document; instead, it serves as a formal request that can be utilized to create one or more Purchase Orders. This functionality is integral to procurement processes, allowing for the streamlined ordering of goods and services based on the requisition's details.

The ability to generate purchase orders from an approved PR enhances efficiency by enabling procurement professionals to quickly convert requests into actionable orders without having to repeat the approval process. Therefore, the transformation of an approved PR into one or more purchase orders is a fundamental aspect of procurement operations within SAP Ariba.

In other contexts, while approved documents can be retained for regulatory compliance or audit purposes, they do not merely become permanent records nor necessarily require additional approvals for order generation, as the approval process has already been fulfilled with the initial PR authorization.